[What and Why:]
Microsoft is retiring Meeting Insights, the feature that surfaces relevant emails and files within meeting details. To provide a more intelligent and context-aware meeting preparation experience, users with a Microsoft 365 Copilot license can instead use Copilot meeting preparation experiences that summarize relevant content, tasks, and context available to the user.
[Rollout Schedule:]
- Worldwide, GCC, GCC High: Retirement begins mid-August 2026; expected to complete by early September 2026.
[Impact on Your Organization:]
Who is affected:
- Users who currently use Meeting Insights.
- Organizations with Meeting Insights enabled.
- Microsoft 365 Copilot licensed users who will use the replacement experience.
Platforms/Services:
- Outlook on the web
- New Outlook for Windows
- Outlook Mobile
- Outlook for Mac
- Microsoft Teams
- Microsoft 365 Copilot
What will happen:
- Meeting Insights will be removed from meeting event details.
- Users will no longer see relevant files and emails surfaced through Meeting Insights.
- Users with a Microsoft 365 Copilot license can use the "Prepare for this meeting" experience.
- Copilot will summarize relevant meeting context, tasks, and documents available to the user.
- Meeting preparation content remains permission-trimmed based on user access.
[Action Required/Recommendations:]
No action is required.
We recommend that you:
- Communicate this change to end users and help desk teams.
- Update internal documentation that references Meeting Insights.
- Review Microsoft documentation for the replacement Copilot experience.
- Provide user training for Copilot meeting preparation experiences if applicable.
[Compliance Considerations:]
No compliance considerations identified, review as appropriate for your organization.